Processes that run themselves.
XFLOWLY automates the work between your inbox and your ERP. Just describe what should happen – without replacing a single system.
Every process has its own kind of chaos.
Invoice, order or delivery note – the pattern is always the same:
- Documents on every channelEmail, paper, portals, Excel – every inbound channel looks different.
- Retyping by handField by field into the ERP – and every typo sticks.
- Broken handoffsPeople copy and paste between inbox, Excel, ERP and DMS.
- Searching and chasingQuestions by email, documents get stuck – nobody sees the status.
2,000 documents a month × 8 minutes
267 hrsof manual work per month
- Labor cost
- €12,000 per month
- per document
- €6.00
Chaos becomes a flow.
XFLOWLY reads every document, checks it against your rules and hands it to your system – in minutes, not days. You only step in for exceptions.
- Recognize
- Check & match
- Hand over
- Manual work
- up to −80%
- only exceptions reach you
- Costs
- from €0.02
- per document, e.g. for mail routing
- Go-live
- from 3 weeks
- for your first process
Guide values – depending on process, documents and systems. The starting price applies to simple documents with the allowance fully used. Prices per document
Today: people as the interface.
With XFLOWLY: your business runs itself.
Documents arrive through many channels – in between, people type, check and forward by hand.
- RecognizeDocument type & fields
- CheckRules & plausibility
- MatchPO & master data
- Hand overinto your system
- Incoming invoiceRE-2026-0851 · Nordlicht KomponentenRecognize
- Incoming invoiceRE-2026-0853 · Auer ElektroPosted in Business Central
- ComplaintRK-0117 · Seidl BauCase created in QA system
- Customs documentsZO-0043 · Donau LogistikExport prepared
We don’t replace your existing software systems – we connect them all.
XFLOWLYconnects · replaces nothingYour systems stay – XFLOWLY connects them
Describe it, don’t code it.
You explain your process in your own words. The XFLOWLY Agent asks about rules and responsibilities, builds the flow and tests it with sample documents.
Example with synthetic data – on a call, we’ll show it with your own document.
No API? No problem.
XFLOWLY uses whatever path your system offers – API, mailbox, folder or database. If there is none, it works directly through the user interface. Your systems stay exactly as they are.
XFLOWLYERP systemREST APIOfficial API: fast, secure, real-time.
Ask us – we’ll check right away how XFLOWLY connects.
XFLOWLY- API
- Database
- Files
- UI
Enter your system or pick an example.
Your infrastructure. Your model.
In our cloud in Frankfurt or on your own server – fully offline if you like. For every task, you choose the AI model that fits.
Hosting: XFLOWLY Cloud · Frankfurt data center
XFLOWLYFrankfurt data centerClick a task to switch its model. The flow stays the same.
The AI does the work. You stay in control.
Every case leaves a complete audit trail – from intake to handover. Pick a point and see where it applies.
- Inbound rechnung-2026-0842.pdf by email from Nordlicht Komponenten
- AI 14 fields read – each linked to where it appears in the document
- Rule Price, line 3: €42.00 instead of €40.00 – above your tolerance
- Approval to Nora Stein (Accounting) – with document and comparison
- Nora Stein approved: “price increase per email from Oct 3”
- Handover Posting proposal to Business Central · document linked
In use in industries such as
- Public sector
- Mechanical engineering
- Metalworking
- Plastics industry
- Chemical industry
- Rail supplier
- Contract manufacturing
- Joinery
- Staffing
- Insurance brokerage
From SMBs to global corporations.
Good questions, clear answers.
Can’t find your question?Ask the founding team directly – on a call or with a quick email.
Book a callNo. Workflow automation with XFLOWLY needs no code: you describe your process in your own words. The XFLOWLY Agent asks targeted questions – about rules, exceptions and responsibilities, never about APIs or data formats – and builds the flow from your answers. Your IT team only helps with access and permissions.
With a template, the first draft is usually ready during your first conversation with the Agent. Then you test with real sample documents without touching your day-to-day operations. How quickly it goes live depends mainly on system access. To get started, we offer a guided pilot at a fixed price.
No. We spend 30 minutes on Microsoft Teams talking through your process – how it works today, which documents come in, which system sits behind it. If you like, bring a sample document and we'll show you right on it. If XFLOWLY isn't a fit for your case, we'll tell you openly.
That's exactly what the flow is built for. Every value it reads stays linked to the original document, and check rules match it against your ERP. Discrepancies, missing data or unclear matches create a task for the person responsible – with the document, the comparison and decision options. The case then continues right where it left off. Values that aren't in the document are never made up.
No. XFLOWLY works with your existing systems – ERPs such as SAP, abas or Odoo, accounting software such as DATEV, DMS, CRM or specialized applications. Connections run via web APIs (REST, SOAP, OData, GraphQL), databases, files and SFTP, or via the Bridge directly inside your network.
You decide: in the XFLOWLY Cloud on a dedicated virtual machine at Google Cloud in Frankfurt – or on your own server (on-premises) running Windows or Linux. Stored data is encrypted with AES-256, and credentials for your systems are additionally kept in a separate secret vault. You'll find all the details in the security factsheet on the platform page.
You pay for a monthly plan with included credits, which are consumed per processed case. For your first production process, there's a guided pilot at a fixed price. On the pricing page, you'll find the plans and typical examples with guide prices per document – we'll work out what it costs at your volume on a call.
Easily: after a three-month minimum term, you can cancel XFLOWLY monthly with 14 days' notice. When your subscription ends, we provide a full export – documents, results and your flow definitions in machine-readable formats, available for 30 days at no extra cost. After that, your environment is deleted.
Processes that run themselves.
One call, your real process, no prep work. Afterwards, you’ll know what XFLOWLY can do for your business.
Book a call30 minutes · free · no prep needed
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